February 5, 2018

Useful tips to help you sign an your legal agreements correctly

Useful tips to help you sign your legal agreements correctly & samples for your use

Updated: 6 February 2021

Whether you want to confirm that you are signing your agreement correctly, or, repurpose an agreement  prepared for you by a lawyer, or, simply want to check your current processes are in order, here are some useful tips to help you sign your legal agreements confidently. 

Below, we outline steps for signing Australian agreements only and not deeds.  if you want to know how to sign a deed correctly you can refer to our article here.

And as always, if you're in doubt,  get legal advice.

We're going to cover signing agreement as a sole trader, company and trust below. 

So, let's begin with how a sole trader will sign agreements.

1. Sole trader

You can include a signature block for a witness but there is no legal requirement for you to do so.

If you decide to have a witness,  they should be present to witness and for this reason you and your witness should sign the agreement electronically.

Here’s What the signature block looks like for a sole trader signing an agreement with a witness:

Signature block for a sole trader signing an agreement with a witness

Signature block for an sole trader signing an agreement with a witness

Here's a signature block for a sole trader signing without a witness:

Individual signing an agreement without a witness

Signature block for a sole trader signing an agreement without a witness

2. Company

A company may sign a document by having it signed by either:

  • two directors of the company;
  • a director and a company secretary;
  • for a company with a sole director who is also the soul secretary - that director.

Here's what your signature blocks look like for 2 company directors signing an agreement or a director and a secretary:

An agreement signed by 2 or more directors or a director and a company secretary

Signature block for an agreement signed by 2 or more directors or a director and a company secretary

Here's what the signature block looks like for a sole director signing an agreement:

Signature block for an agreement signed by a sole director

Signature block for an agreement signed by a sole director

3. Trustee

If you have a trustee signing an agreement, it’s a good idea to see the trust deed or a certified copy of it.

You should NOT use this execution block for agreements that are e-signed.

Here's a signature block for a corporate trustee that has either 2 or more directors or a director and a secretary:

Signature block for a corporate trustee that has 2 or more directors or a director and a secretary

Signature block for a corporate trustee that has 2 or more directors or a director and a secretary

Here's the signature block for a corporate trustee with a sole director:

Signature block for a corporate trustee with a sole director

Signature block for a corporate trustee with a sole director

Do you have questions or comments about signing an agreement? Be sure to leave them below. 

I wish you success in your ventures!





About the author 

Vivian Michael

As founder and lawyer at Michael Law Group, CPA and owner of a business consultancy, Vivian is well-positioned to advise Australia's top entrepreneurs. Entrepreneurs benefit from Vivian's commercially focussed legal advice, business experience, and commitment to deliver the best quality business legal services to entrepreneurs.

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